CLINICAL DOCUMENTATION SPECIALIST (OUTPATIENT) (REGIONAL) #109900 (KAUAI -KR457)

Exempt
HHSC Kaua'i Region
Posted on May 22, 2024

JOB DESCRIPTION

DATE POSTED: July 02, 2024 ***Updated on August 15, 2024***

POSITION TITLE: CLINICAL DOCUMENTATION SPECIALIST (OUTPATIENT) (REGIONAL)

STATUS: Exempt | Casual Hire (0.30 FTE)

SALARY: Negotiable | BU00

LOCATIONS: This is a regional position that is located in the Health Information Management (HIM) department of the Hawai’i Health Systems Corporation (HHSC) Kaua’i Region, a public benefit corporation of the State of Hawai’i. HHSC Kaua’i Region consists of Kaua’i Veterans Memorial Hospital (KVMH) and Samuel Mahelona Memorial Hospital (SMMH), both critical access hospitals; The Kaua’i Region Clinics; and its affiliates.

The HIM department manages patient medical records, compiles essential statistics for cost analysis and service optimization, and oversees records management, including disease coding, birth documentation, and regulated record dissemination for ongoing care, insurance, and legal use.

JOB FUNCTIONS: The Clinical Documentation Specialist (Outpatient) (Regional) utilizes advanced coding and clinical expertise to direct efforts toward the improvement of clinical documentation through the roles of educator and consultant; facilitates improvement in the overall quality, completeness, and accuracy of medical record documentation through extensive record review; performs the daily review, analysis and coding of patient records; monitors coding for quality control; codes diagnosis and procedures; reviews and analyzes medical records; also trains new coders and any other duties as assigned.

This position has extensive interaction with physicians and other members of the healthcare team; achieves appropriate clinical documentation to support the medical necessity and level of services rendered to all patients; as well as participates in the development and delivery of education for providers and members of the healthcare team; identifies factors influencing and complexity and severity of patient diagnoses; work collaboratively with providers in the ambulatory setting to ensure overall specificity, accuracy, and completeness of clinical documentation to support the highest integrity of the medical record.

This position reports to the Regional Director of HIM, position no. 109770, or its designee.

MINIMUM QUALIFICATION REQUIREMENTS

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications.

Education: Bachelor’s degree from an accredited four (4) year college or university. Relevant substitutions allowed. Bachelor’s degree in Health Information Management preferred.

License: Current, valid type# 3 driver’s license preferred.

Certifications:

Required at the time of hire appointment:

Certified Coding Specialist (CCS) issued from The American Health Information Management Association (AHIMA); OR
Registered Health Information Technician (RHIT) issued from AHIMA; OR
Registered Health Information Administrator (RHIA) issued from AHIMA; OR
Certified Professional Coder (CPC) issued from The American Academy of Professional Coders (AAPC); OR
Certified Outpatient Coder (COC) issued from AAPC.

Present at the time of hire appointment or willing to acquire within three (3) years of employment:

Certified Documentation Integrity Practitioner (CDIP) issued from AHIMA or
CRT- Certified Documentation Expert Outpatient (CDEO) issued from AAPC or
Certified Documentation Expert Inpatient (CDEI) issued from AAPC or
CRT- Certified Clinical Documentation Specialist – Outpatient (CCDS-O) issued from The Association of Clinical Documentation or
Integrity Specialists (ACDIS)

Experience: Minimum three (3) years of professional coding work experience. Professional experience in training and auditing preferred.

Desirable Qualifications: Demonstrates dynamic personality, and comfort with public speaking and interacting with medical staff and administration. Must have strong public speaking skills, and motivation to promote the program. Possess the ability and willingness to accept autonomy with responsibility, and commitment to a collaborative practice.

DESIRED SKILLS & ABILITIES

In addition to those skills and abilities possessed by a professional:

Knowledge of: practices relating to quality care, utilization and reimbursement issues; practices in all clinical areas including medications and various lab and test results; understanding of insurance types; community resources; and basic computer skills.

Possesses personal initiative and integrity; mental, emotional and physical health sufficient to meet the demands of the position.

Ability to: demonstrate effective problem-solving skills; communicate effectively, both verbally and in writing; be independent, self-directed, creative and flexible; respect and maintain confidentiality of information; prioritize; and deal effectively with others; work in stressful environment; dealing with multiple tasks and various people; work at a desk for long periods of time; light lift, reach and stoop; perform some lifting and/or pushing/pulling up to 20 pounds; work with interruptions and perform detailed tasks; concentrate and read for long periods of time; sit for long periods of time; travel to Kaua’i Region facilities as needed.

HEALTH & PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

May be exposed to infections and contagious diseases.
Position requires travel to and from the Kaua’i Region facilities as needed.

COMPANY DESCRIPTION

Join our dynamic team at HHSC Kaua’i Region, where we are proud to offer a comprehensive range of healthcare services at our critical access hospitals – KVMH and SMMH. From full-service emergency departments to specialized surgeries, family and internal medicine, intensive care, obstetrics and gynecology, behavioral health, pediatrics, and a range of ancillary services, and more, we are dedicated to providing quality, compassionate care to our community. With locations across Kaua’i, including outpatient clinics and urgent care facilities, we strive to make healthcare accessible to all. As part of the Hawai’i Health Systems Corporation, we uphold values of excellence, transparency, accountability, integrity, and teamwork. Join us as we work together to deliver exceptional care and make a positive impact in the lives of those we serve.

BENEFITS

Embark on a fulfilling journey with a team that genuinely values your well-being and professional development. We are excited to offer part-time and seasonal employees a comprehensive benefits package, including automatic enrollment in the State of Hawai’i’s Deferred Compensation Plan, kickstarting your financial stability. For those not covered by the Employers’ Union Trust Fund’s (EUTF) full-time plans, we offer medical and prescription drug plans as we believe your health is your greatest asset. Navigating life’s uncertainties is easier with our Employee Assistance Program, designed to support you and your loved ones. We’re committed to supporting your ambitions, offering potential eligibility to our Student Loan Repayment & Scholarship Programs. Join us for a career that cares for your personal enrichment and professional growth.

*CB

To apply for this job email your details to cguirao@hhsc.org

HOW TO APPLY: Please complete our HHSC Employment Application even if you are submitting your resume. Once complete, you may either email your application and any other relevant documents directly to Kauai Recruitment at kauaijobs@hhsc.org or mail them to our address listed below with an attention to our Human Resources Department.

For any inquiries, please contact us at:

HHSC- Kauai Region Human Resources 4643 Waimea Canyon Drive, Waimea, HI 96796 KVMH: (808)338-9425 | SMMH: (808)823-4116 KVMH Fax: (808)338-9286 | SMMH Fax: (808)823-4179 Email: kauaijobs@hhsc.org

Recruitment posting are continuous until needs are met
All job vacancies will be posted for a minimum of ten (10) calendar days
We are an Equal Opportunity Employer

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment will be required to become a Hawaii resident within a reasonable time from hire.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be conditioned on the results of a complete physical examination, which includes a drug screening. For certain job categories, applicants may be referred to an HHSC-designated physician, rather than the applicant’s personal physician of choice. The cost for all physical examinations, except the cost for the drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation. The Hawaii Health Systems Corporation shall bear the cost of the drug screening.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Please complete and submit our HHSC Employment Application. Only applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview with the hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file applications. Applications received for positions with "Continuous Recruitment Until Needs are Met" will be accepted as long as there are vacancies. Inactive/filled announcements will be taken off the HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include 1. The job title(s) and recruitment number(s), 2. the specific reason(s) you are requesting the review noting if there is a statute or rule violation, and 3. any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Complaint and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

Contact Information

The Kauai Regional Office of the Hawaii Health Systems Corporation is located at Kauai Veterans Memorial Hospital, 4643 Waimea Canyon Road, Waimea, HI 96796. For employment opportunities, please click on this link. For additional information, call SMMH:(808)823-4116 or KVMH:(808)338-9425 or e-mail kauaijobs@hhsc.org

PERSONS WITH DISABILITIES MAY CONTACT THE RECRUITMENT OFFICER AT SMMH:(808)823-4116 or KVMH:(808)338-9425 (TTD/TTY) OR EMAIL kauaijobs@hhsc.org TO DISCUSS SPECIAL NEEDS IN APPLYING.