ACTIVITIES COORDINATOR – ENTRY LEVEL OR FULL PERFORMANCE #59448 (KAUAI -KR380)

Full Time
Samuel Mahelona Memorial Hospital
Posted on March 15, 2022

JOB DESCRIPTION

DATE POSTED: March 15, 2022 ***Updated on February 26, 2025***

POSITION TITLE: ACTIVITIES COORDINATOR – ENTRY LEVEL or FULL PERFORMANCE (REGIONAL)

STATUS: Full-Time | Permanent (1.0 FTE)

SALARY: $4,933 – $5,798 per month | HE08 – HE10 | BU10

LOCATION: This is a regional role within the Recreational Therapy (RT) department at Samuel Mahelona Memorial Hospital (SMMH), part of the Hawai’i Health Systems Corporation (HHSC) Kaua’i Region, a public benefit corporation of the State of Hawai’i. The HHSC Kaua’i Region includes Kaua’i Veterans Memorial Hospital (KVMH) and SMMH, both designated as critical access hospitals, along with the Kaua’i Region Clinics and affiliated entities.

The Recreational Therapy department provides an appropriate therapeutic recreation program to maintain the physical and mental health of patients and to assist patients with achieving their physical and mental rehabilitation goals.

JOB FUNCTIONS: We are currently seeking an individual who is passionate about enhancing the lives of others through engaging activities to join our team as the Activities Coordinator – Entry Level or Full Performance. This position works in a hospital, clinic, or long-term care facility and is primarily responsible for directing an activity program to meet the patients’/residents’ social, recreational, physical, educational, and spiritual needs by using meaningful activity. The Activity Programs are used to enable the patients/residents to function and maintain their dignity and fullest mental and physical capacity for as long as possible. These programs are also used to enhance the patient’s/resident’s feelings of usefulness and encourage self-confidence, self-respect, and empowerment. The position also is responsible for assessment, program development, performance improvement, budget development/monitoring, and personnel management. The role may involve working rotating shifts, which include evenings, weekends, and holidays. Additionally, travel to various facilities within the region may be necessary to meet operational demands and address patient needs.

The Activities Coordinator – Entry Level or Full Performance (Regional) reports to the Administrative Services Officer I (Regional Outreach Manager), position no. 60271, or its designee.

MINIMUM QUALIFICATION REQUIREMENTS

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experiences are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications.

Licensure: Possession of active, valid State of Hawai’i type# 3 driver’s license.

Certification: Candidates must hold a current, valid certification in Basic Life Support (BLS) for Healthcare Workers issued by the American Heart Association (AHA). If not already certified, individuals are required to obtain this certification within the first six (6) months of employment.

Prerequisite Qualifications Required for the Entry Level: Three (3) years of work experience in a health facility of which the major duties involved planning and implementing patient/resident activity programs and treatment procedures.

Substitutions Allowed for Entry Level: Graduation from an Activity Professionals Program approved by the National Certification Council for Activity Professionals, Level 1 -Activity Assistant Certified (AAC) may substitute for all of the entry-level work experience.

Prerequisite Qualifications Required for the Full Performance Level: Three (3) years of work experience in a health facility of which the major duties involved planning and implementing patient/resident activity programs and treatment procedures; AND one (1) year of work experience as an Activities Coordinator which involved the planning, assessing, and coordinating a comprehensive Activity Program to enhance the patient’s/resident’s social, recreational, physical, educational and any other needs; human anatomy; administrative practices and procedures in directing patient/resident activity programs and treatment procedures in a hospital or other medically oriented institution or program; budget preparation; and the ability to read, write, speak, and understand and communicate effectively with others in English; supervise and direct the work of subordinates and plan and conduct training programs.

Substitutions Allowed: Individuals may substitute all of the required full-performance work experience with one of the following.

Graduation from an Occupational Therapy Program approved by the American Occupational Therapy Association and currently registered by the National Board of Certification for Occupational Therapy (NBCOT) and registered with the State of Hawaii Department of Commerce and Consumer Affairs.
Graduation from a Therapeutic Recreation Program approved by the National Therapeutic Recreation Society and currently certified by the National Council for Therapeutic Recreation Certification (NCTRC).
Graduation from an Activities Professionals Program approved by the National Certification Council for Activity Professionals (NCCAP), Level 2-Activity Director Certified (ADC).

Desirable Qualifications: Team player; patience; neatness; reliability; resourcefulness; and punctuality; Valid State of Hawaii driver license; successful completion of training curriculum and passing a competency evaluation test approved by the State of Hawai’i and per the Omnibus Budget Reconciliation Act of 1987.

WORKING CONDITIONS / HEALTH & PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

COMPANY DESCRIPTION

Join our dynamic team at HHSC Kaua’i Region, where we are proud to offer a comprehensive range of healthcare services at our critical access hospitals – KVMH and SMMH. From full-service emergency departments to specialized surgeries, family and internal medicine, intensive care, obstetrics and gynecology, behavioral health, pediatrics, and a range of ancillary services, and more, we are dedicated to providing quality, compassionate care to our community. With locations across Kaua’i, including outpatient clinics and urgent care facilities, we strive to make healthcare accessible to all. As part of the Hawai’i Health Systems Corporation, we uphold values of excellence, transparency, accountability, integrity, and teamwork. Join us as we work together to deliver exceptional care and make a positive impact in the lives of those we serve.

BENEFITS

Join our ‘ohana and experience a comprehensive benefits package that goes beyond just compensation. Our organization is dedicated to nurturing the well-being of our colleagues and the community we serve. For eligible employees, we offer a selection of health plans, including medical, prescription, dental, and vision coverage. Secure your future with automatic enrollment to our Employees’ Retirement System plan, and take advantage of the IRC 457 deferred compensation plan for additional financial peace of mind. We understand life’s uncertainties, which is why we provide fully paid term life insurance, workman’s compensation, and temporary disability insurance. Our Employee Assistance Program is designed to support you and your family through any of life’s challenges. Enjoy time off with thirteen (13) days (104 hours) paid holidays, extending to fourteen (14) days (112 hours) during election years, and a generous allotment of twenty-one (21) paid vacation and sick days, or 168 hours, annually. We also support your continued growth and furthering your education through our Student Loan Repayment & Scholarship Programs. Discover more about how we care for our team on our benefits page.

*NOTE: The compensation for paid holidays, vacation time, and sick leave is based on a full-time equivalent (FTE) status for 8-hour workdays. If an employee’s FTE status is less than 1.0, the accrual of these benefits will be adjusted accordingly.

*CB

HOW TO APPLY: Please complete our HHSC Employment Application even if you are submitting your resume. Once complete, you may either email your application and any other relevant documents directly to Kauai Recruitment at kauaijobs@hhsc.org or mail them to our address listed below with an attention to our Human Resources Department.

For any inquiries, please contact us at:

HHSC- Kauai Region Human Resources 4643 Waimea Canyon Drive, Waimea, HI 96796 KVMH: (808)338-9425 | SMMH: (808)823-4116 KVMH Fax: (808)338-9286 | SMMH Fax: (808)823-4179 Email: kauaijobs@hhsc.org

Recruitment posting are continuous until needs are met
All job vacancies will be posted for a minimum of ten (10) calendar days
We are an Equal Opportunity Employer

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment will be required to become a Hawaii resident within a reasonable time from hire.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be conditioned on the results of a complete physical examination, which includes a drug screening. For certain job categories, applicants may be referred to an HHSC-designated physician, rather than the applicant’s personal physician of choice. The cost for all physical examinations, except the cost for the drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation. The Hawaii Health Systems Corporation shall bear the cost of the drug screening.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Please complete and submit our HHSC Employment Application. Only applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview with the hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file applications. Applications received for positions with "Continuous Recruitment Until Needs are Met" will be accepted as long as there are vacancies. Inactive/filled announcements will be taken off the HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include 1. The job title(s) and recruitment number(s), 2. the specific reason(s) you are requesting the review noting if there is a statute or rule violation, and 3. any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Complaint and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

Contact Information

The Kauai Regional Office of the Hawaii Health Systems Corporation is located at Kauai Veterans Memorial Hospital, 4643 Waimea Canyon Road, Waimea, HI 96796. For employment opportunities, please click on this link. For additional information, call SMMH:(808)823-4116 or KVMH:(808)338-9425 or e-mail kauaijobs@hhsc.org

PERSONS WITH DISABILITIES MAY CONTACT THE RECRUITMENT OFFICER AT SMMH:(808)823-4116 or KVMH:(808)338-9425 (TTD/TTY) OR EMAIL kauaijobs@hhsc.org TO DISCUSS SPECIAL NEEDS IN APPLYING.