CLINIC ADMINISTRATIVE DIRECTOR (REGIONAL) #109756 (KAUAI -KR430)

Exempt
HHSC Kaua'i Region
Posted on October 5, 2022

JOB DESCRIPTION

DATE POSTED: October 24, 2023 ***Updated on April 15, 2024***

POSITION TITLE: CLINIC ADMINISTRATIVE DIRECTOR (REGIONAL)

STATUS: Exempt | Full-Time WITH Benefits (1.0 FTE)

SALARY: NEGOTIABLE

LOCATION: This is a regional position and is located in the Clinic Administration department of The Kaua’i Region Clinics, which consist of: The Clinic at Waimea, The Clinic at Port Allen, The Clinic at Kalāheo, The Specialty Clinic at Kalāheo, Urgent Care at Po’ipū, The Clinic at Līhu’e, and The Clinic at Kapa’a. Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH), and The Kaua’i Region Clinics are part of the Kaua’i Region, Hawai’i Health Systems Corporation (HHSC), a public benefit corporation of the State of Hawai’i, operating statewide.

JOB FUNCTIONS: We are actively searching for a highly motivated and dynamic individual to join our growing ‘ohana as our Clinic Administrative Director. This position crucial in the smooth operation of the administrative functions of the region’s employed and contracted physician practices including operations, procurement, corporate compliance, marketing, finance, physician compensation and reimbursement, human resources, medical and business information systems and planning and development. The Clinic Administrative Director is also responsible to oversee personnel with direct responsibilities for the specific functional areas of employed and contracted physician services and other functions as assigned by the Regional Chief Executive Officer and/or Regional Chief Medical Officer. This position is subject to travel to and from facilities within the region. The Clinic Administrative Director reports to the Regional Chief Medical Officer, position no. 109715, or its designee.

BENEFITS:

13 paid holidays each year (14 during election years)
21 paid vacation days per year
21 paid sick days per year
Employee Assistance Program (EAP)
Medical, dental, vision, and prescription plans
Retirement and Deferred Compensation plans
Potential eligibility for various Student Loan Repayment & Scholarship Programs

MINIMUM QUALIFICATION REQUIREMENTS

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experiences are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications.

Education: Masters Degree in Public Health and/or Hospital Administration or its equivalent preferred.

Specialized Experience: Minimum of five (5) years of progressively responsible administrative work is required. Experience in physician practice contractual management or its equivalent preferred.

Certification: Must obtain Certified Director in Physician Practice Management certification within three (3) years of employment.

License: Valid, active driver’s license preferred.

DESIRED SKILLS & ABILITIES

Knowledge of: strong interpersonal communication skills, with extensive experience in physician practices; Health administration; issues and trends facing the healthcare industry, especially in a rural setting; administrative functions, principles, procedures and practices of physician contract services, organization and administration; operations and functions of multi-specialty physician practices; standards of group practice management associations; Federal, State and County Governments as related to physician contract services including Stark and procurement regulations, supervisory and safety practices, and public relations.

Skills/Abilities: High degree of initiative, judgment and discretionary skills necessary. Able to analyze situations accurately and take timely, effective action. Strong, well-developed organizational skills coupled with strategic vision to develop and manage multiple projects simultaneously, integrate priorities to achieve goals and objectives as established and fulfill deadlines. Proven success in reducing costs, improving processes, motivating personnel, achieving goals and managing organization change. Strong background in interpersonal communication, quality improvement activity, team building, strategic planning and fiscal responsibility; dynamic, success-oriented entrepreneur, promoter negotiator, and team builder who delivers solutions based upon vision and proactive risk taking. Communicate clearly and effectively orally and in writing. Able to deal with stressful situations. Must demonstrate the ability to handle changing priorities in a dynamic, fast paced environment.

Maintain good relationship with physicians, patients, visitors, employees and others; appear before various groups and individuals and articulate problems as they relate to the physician contract services, execute and implement plans and orders from the CEO; comprehend and interpret laws, statements and other communications; analyze and solve problems; prepare reports; coordinate physician contract functions and direct the work of others.

HEALTH & PHYSICIAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

COMPANY DESCRIPTION

Join our dynamic team at HHSC Kaua’i Region, where we are proud to offer a comprehensive range of healthcare services at our critical access hospitals – KVMH and SMMH. From full-service emergency departments to specialized surgeries, family and internal medicine, intensive care, obstetrics and gynecology, pediatrics, and a range of ancillary services, and more, we are dedicated to providing quality, accessible, compassionate care to our community. With locations across Kaua’i, including outpatient clinics and urgent care facilities, we strive to make healthcare accessible to all. As part of the Hawai’i Health Systems Corporation, we uphold values of excellence, transparency, accountability, integrity, and teamwork. Join us as we work together to deliver exceptional care and make a positive impact in the lives of those we serve.

*CB

To apply for this job email your details to aacob@hhsc.org

HOW TO APPLY: Please complete our HHSC Employment Application even if you are submitting your resume. Once complete, you may either email your application and any other relevant documents directly to Kauai Recruitment at kauaijobs@hhsc.org or mail them to our address listed below with an attention to our Human Resources Department.

For any inquiries, please contact us at:

HHSC- Kauai Region Human Resources 4643 Waimea Canyon Drive, Waimea, HI 96796 KVMH: (808)338-9425 | SMMH: (808)823-4116 KVMH Fax: (808)338-9286 | SMMH Fax: (808)823-4179 Email: kauaijobs@hhsc.org

Recruitment posting are continuous until needs are met
All job vacancies will be posted for a minimum of ten (10) calendar days
We are an Equal Opportunity Employer

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment will be required to become a Hawaii resident within a reasonable time from hire.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be conditioned on the results of a complete physical examination, which includes a drug screening. For certain job categories, applicants may be referred to an HHSC-designated physician, rather than the applicant’s personal physician of choice. The cost for all physical examinations, except the cost for the drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation. The Hawaii Health Systems Corporation shall bear the cost of the drug screening.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Please complete and submit our HHSC Employment Application. Only applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview with the hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file applications. Applications received for positions with "Continuous Recruitment Until Needs are Met" will be accepted as long as there are vacancies. Inactive/filled announcements will be taken off the HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include 1. The job title(s) and recruitment number(s), 2. the specific reason(s) you are requesting the review noting if there is a statute or rule violation, and 3. any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Complaint and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.

Contact Information

The Kauai Regional Office of the Hawaii Health Systems Corporation is located at Kauai Veterans Memorial Hospital, 4643 Waimea Canyon Road, Waimea, HI 96796. For employment opportunities, please click on this link. For additional information, call SMMH:(808)823-4116 or KVMH:(808)338-9425 or e-mail kauaijobs@hhsc.org

PERSONS WITH DISABILITIES MAY CONTACT THE RECRUITMENT OFFICER AT SMMH:(808)823-4116 or KVMH:(808)338-9425 (TTD/TTY) OR EMAIL kauaijobs@hhsc.org TO DISCUSS SPECIAL NEEDS IN APPLYING.