CONTRACTS MANAGER II #59600 (KAUAI -KR403)

JOB DESCRIPTION
 
DATE POSTED: November 28, 2023 ***Updated on December 27, 2023***
 
POSITION TITLE: CONTRACTS MANAGER II
 
JOB STATUS:  Permanent | Full-Time (1.0 FTE)
 
SALARY: $6,177 per month | SR26 | BU13
 
LOCATION: This position is located in the Materials Management department of HHSC Kaua’i Region, which consists of Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH), and Kaua’i Region Clinics. KVMH, SMMH, and The Kaua’i Region Clinics, which consist of The Clinic at Waimea, The Clinic at Port Allen, The Clinic at Kalāheo, The Specialty Clinic at Kalāheo, Urgent Care at Po’ipū, The Clinic at Līhu’e, and The Clinic at Kapa’a, are all part of the Kaua’i Region, Hawai’i Health Systems Corporation (HHSC), a public benefit corporation of the State of Hawai’i.
 
The Materials Management department assures adequate provisioning of supplies, equipment, material, services and maintenance, including extensive procurement, contracting and purchasing functions for the Kaua’i Region.
 
We are currently seeking for an organized, detail-oriented individual with strong analytical and problem-solving skills to join our growing ‘ohana as our Contracts Manager II! As the Contracts Manager II, your responsibilities will be to assure the adequate provisioning of all goods, supplies, services, equipment, material, construction and maintenance; including extensive procurement, contracting and purchasing functions for the Kaua’i Region. In addition, the Contracts Manager II will provide acquisition guidance, support, advice, instruction, training and recommendations to enhance contracting and procurement capabilities while maintaining adherence to all Federal, State, and regional regulations. This position is also responsible for developing and implementing policies and procedures for the department to support all activities of the Kaua’i Region, including any other duties as assigned. This position reports to the Regional Chief Financial Officer, position no. 109672, or its designee.
 
BENEFITS: 
  • 13 paid holidays each year (14 during election years)
  • 21 paid vacation days per year
  • 21 paid sick days per year
  • Medical, dental, vision, and prescription plans
  • Retirement and Deferred Compensation plans
  • Loan Repayment & Scholarship Programs

MINIMUM QUALIFICATION REQUIREMENTS

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experiences are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications. 

Education: Graduation from an accredited college or university with a bachelor’s degree.  Excess experience of the type and quality described on the next page, or administrative, professional, technical experience may be substituted for college on a year-for-year basis.

Licensure: None required. 

Certification: None required. 

Specialized Experience: Except for substitutions provided for elsewhere, applicants must have one and one-half (1 ½) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

  • Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability.  This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers’ catalogs, buyers’ guides, etc.) and purchasing methods and practices; and
  • Conduct research and studies on products, such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.
  • Preparing proposals or formal requests for proposals for contractual services which involved the application of professional judgement and analysis in determining contract terms and conditions and/or developing proposals to meet such requirements.
  • Evaluating, developing, negotiating, or revising the content of proposals and/or contracts.
  • Monitoring and evaluating the performance of contracted parties to ensure compliance with the terms and conditions stipulated in the contracts.

Select Certification: Of the one-and a half (1 ½) years of specialized experience, must possess one and a half years of experience in a hospital or health care setting within the previous two (2) years. Previous work experience in Contracts/Materials Management preferred.

DESIRED SKILLS & ABILITIES

Knowledge of: principles and practices of acquisition management; applicable Federal, State and Local laws, rules, regulations and standards regarding public contracts; principles and practices of supervision and management; pre-award and post-award contracting policies and procedures to conduct reviews of full contracts, contracting plans and contract changes for propriety of acquisition method, contract type and documentation; commercial business and industrial practices, (i.e. commercial subcontracting, procurement of raw material and costing techniques) related to the items procured sufficiently to analyze cost breakdowns and contract proposals;  regulations and related material to develop local acquisition supplements, policies and procedures;  ; laws, rules, regulations, policies, procedures, and the goals and objectives of Hawai’i Health Systems Corporation; State and federal rules, regulations and standards pertaining to hospital and other health care services; health care delivery systems; current principles and practices in health care financing; principals and practices of contract administration; various provisions found in contracts; evaluative techniques; problem solving methods and techniques; and report writing.

Ability to: administer a centralized service of procurement, contracting and purchasing  management; establish and maintain working relationships with representatives of other agencies, vendors and others to promote achievement of program goals; direct research and recommend changes in acquisition methods and practices, including drafting and recommending statutory changes; understand, interpret, evaluate and apply applicable laws, rules, regulations, policies and other technical materials; monitor and evaluate the performance/activities of contracted parties to ensure compliance with the terms and conditions of the contracts; analyze and evaluate highly complex information, identify problems and develop alternative solutions; establish and maintain effective working relationships; communicate effectively orally and in writing; and prepare clear and concise reports and correspondence.

Good written and oral communication skills to prepare written guidance and decisions to contracting personnel, contractors or higher level reviewing officials.

HEALTH & PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

*CB

To apply for this job email your details to cguirao@hhsc.org