DATE POSTED: July 23, 2021

JOB STATUS:  Permanent/Full-Time (1.0 FTE)

SALARY: $2,760/month (BU03/SR08)

JOB LOCATION:  Kaua’i Veterans Memorial Hospital – Waimea, Kaua’i, HI

FUNCTION: This position is under the Health Information Management (HIM) Department of the Kaua’i Region, Hawai’i Health Systems Corporation, a public benefit corporation of the State of Hawai’i, consisting of Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH) and The Kaua’i Region Clinics.

The HIM department operates to establish and maintain medical records on all patients treated at a Kaua’i Region, HHSC facility and report vital statistical data, which are used in determining charges and insured maximum utilization of the hospital services; provide records management, which involves maintaining the system of identification and filing, classification and coding of diseases, preparation of birth certificate documents and controls on release of medical records for continued patient care, insurance payments and legal court proceedings. Maintains other patient date for Professional Activity Study and Medical Audit Program.

The Health Information Clerk I is responsible for performing a variety of complex clerical tasks, which include assembling and maintaining medical records; assist in the review of medical records for completeness and accuracy; verifying authorizations for compliance; and filing and retrieving charts and records. Such work is performed according to established guidelines, standards and procedures; in addition to any other duties as assigned. Position may travel to and from other facilities within the region as needed and reports directly to the Regional Director of HIM, HIPAA & Privacy Officer, or its designee.


To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experiences are credited based on a 40-hour workweek.

Education: High school diploma or equivalent.

Clerical Experience:  One (1) year of work experience which involved performance of a variety of clerical tasks which demonstrated knowledge of English grammar, spelling, arithmetic, common office appliances and equipment; and the ability to read and understand oral and written instructions, carry out procedures in clerical work systems, speak and write simply and directly, compare words and numbers quickly and accurately, operate various kinds of office equipment.

***Substitutions Allowed.


Knowledge of: Business English; spelling; arithmetic; the operation and operational maintenance of various office appliances and equipment, including office copying machines; the use of computer equipment and software applications; office practices and procedures. Understand the nature and uses of medical records; medical terminology; health information management classification; filing and index system.

Ability to: Plan and carry out a wide range of clerical functions, including various highly complex assignments; maintain an effective work pace under periodic deadlines; understand and apply pertinent statutory provisions, rules, regulations, policies and procedures; read and interpret manuals and other detailed books of instruction; file medical records; use of computers, word processing and other software applications; follow oral and written instructions and deal tactfully with others.


Physical Requirements: Applicants must be physically able to perform, efficiently and effectively, the essential duties of the position which typically require the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with or without a hearing aid, or the ability to compensate satisfactorily.

Mental/Emotional Requirements: All applicants must possess emotional and mental stability appropriate to the job duties and responsibilities and working conditions.


COVID-19 vaccination is a condition of employment for Hawaii Health Systems Corporation.  After receiving a conditional offer of employment, all prospective new HHSC employees are required to be fully vaccinated against COVID-19.  New employees are required to provide confirmation of their full vaccination status by presenting their CDC vaccination card or VAMS Certificate prior to their start date.

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