MATERIALS MANAGEMENT SPECIALIST V (REGIONAL MATERIALS MANAGEMENT MANAGER) #59877 (KAUAI -KR448)

JOB DESCRIPTION

DATE POSTED: March 20, 2024 ***Updated on April 15, 2024***

POSITION TITLE: MATERIALS MANAGEMENT SPECIALIST V (REGIONAL MATERIALS MANAGEMENT MANAGER)

STATUS:  Permanent | Full-Time (1.0 FTE)

SALARY:  $5,713 per month | SR24| BU13

LOCATION: This is a regional position located in the Materials Management department of the HHSC Kaua’i Region. The Kaua’i Region consists of Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH), and Kaua’i Region Clinics of the Hawai’i Health Systems Corporation (HHSC), a public benefit corporation of the State of Hawai’i. 

The Materials Management department assures adequate provisioning of supplies, equipment, material, services, and maintenance, including extensive procurement, contracting, and purchasing functions for the Kaua’i Region.

JOB FUNCTIONS: We are actively seeking for a dynamic Materials Management Specialist V (Regional Materials Management Manager) with strong leadership, analytical skills, and a proven track record for optimizing supply chain processes to join our growing ‘ohana. This position will oversee all aspects of material planning, procurement, inventory control, and logistics to ensure efficient and cost-effective operations and will be responsible for planning, directing, and conducting a wide array of activities required in the provision and procurement of goods, services, materials, and equipment to the Kaua’i region and its affiliates, including activities such as purchasing, storage, distribution and inventory management. Additional functions include: promoting cost containment through standardization; sequential purchasing; and consolidated purchasing; purchasing a wide variety of goods and services for the Kaua’i Region using formal and informal methods; working with users for purchases of medical, technical, and other complex products and equipment; provides users with alternative or substitutions as necessary; adhering to governing policies, laws, rules, regulations, and Joint Commission; and any other duties as assigned. The Materials Management Specialist V (Regional Materials Management Manager) reports directly to the Regional Chief Financial Officer (RCFO), position no. 109672, or its designee. 

BENEFITS: 

  • 13 paid holidays each year (14 during election years)
  • 21 paid vacation days per year
  • 21 paid sick days per year
  • Employee Assistance Program (EAP)
  • Medical, dental, vision, and prescription plans
  • Retirement and Deferred Compensation plans
  • Potential eligibility for various Student Loan Repayment & Scholarship Programs

MINIMUM QUALIFICATION REQUIREMENTS 

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experiences are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications. 

Education: Graduation from an accredited four (4) year college or university with a bachelor’s degree. Excess work experience as described under the Specialized Experience, below, or any other progressively responsible administrative, professional, or analytical work experience which provided knowledge, skills, and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis.  To be acceptable, the experience must have been of such scope, level, and quality as to assure the possession of comparable knowledge, skills, and abilities.

The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written materials; and solve complex problems logically and systematically.

Licensure: Possession of a current, valid State of Hawai’i driver’s license, Type 3 preferred.

Certifications: Current certifications in Planning and Inventory Management (CPIM) and Supply Chain Professional (CSCP) are preferred or desired.

Specialized Experience: Except for substitutions provided for elsewhere, applicants must have three and one-half (3 ½) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

  • Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers’ catalogs, buyers’ guides, etc.) and purchasing methods and practices; and
  • Conduct research and studies on products, such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.
  • Of the three and one-half (3 ½) years of Specialized Experience, one (1) year must be in a hospital setting.

Supervisory Experience: Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, previous work experience in a position that demonstrates or performs supervisory functions or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

DESIRED SKILLS & ABILITIES

Knowledge of: purchasing methods and techniques; concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance; supply chain principles, inventory management techniques, and procurement best practices.

Ability to: interview users, vendors and others regarding user requirements; conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.; assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses as appropriate to identify and recommend specific products most appropriate for the agency/organization’s needs; evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service; assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly.

Excellent analytical skills with the ability to interpret data and make data-driven decisions.

Effective leadership and communication skills, with the ability to collaborate across functional areas and influence stakeholders at all levels.

Detail-oriented and highly organized, with the ability to manage multiple priorities in a face-paced environment.

HEALTH & PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

COMPANY DESCRIPTION

Join our dynamic team at HHSC Kaua’i Region, where we are proud to offer a comprehensive range of healthcare services at our critical access hospitals – KVMH and SMMH. From full-service emergency departments to specialized surgeries, family and internal medicine, intensive care, obstetrics and gynecology, pediatrics, and a range of ancillary services, and more, we are dedicated to providing quality, accessible, compassionate care to our community. With locations across Kaua’i, including outpatient clinics and urgent care facilities, we strive to make healthcare accessible to all. As part of the Hawai’i Health Systems Corporation, we uphold values of excellence, transparency, accountability, integrity, and teamwork. Join us as we work together to deliver exceptional care and make a positive impact in the lives of those we serve.

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To apply for this job email your details to cguirao@hhsc.org