DATE POSTED: May 25, 2021
JOB STATUS: Permanent / Full-Time
SALARY: $3,425/month (SR14)
JOB LOCATION: Kaua’i Veterans Memorial Hospital – Waimea, Kaua’i, HI
FUNCTION: The position is located in the Kaua’i Region Clinics of Hawai’i Health Systems Corporation (HHSC) Kaua’i Region. The Kaua’i Region Clinics consist of The Clinic at Waimea, The Clinic at Port Allen, The Clinic at Kalaheo, The Specialty Clinic at Kalaheo, The Clinic at Po’ipu, The Specialty Clinic at Kapa’a, and Urgent Care at Po’ipu. KVMH, SMMH, and Kaua’i Region Clinics are part of the Kaua’i Region, Hawai’i Health Systems Corporation, a public benefit corporation of the State of Hawai’i operating statewide.
The Secretary II provides administrative and secretarial support and perform highly complex clerical work to the Clinic Administrative Director and Clinic Nurse Manager and any other administrative and supervisory personnel at the Kaua’i Region Clinics. This position is expected to maintain strictest confidentiality of all facility and facility-related physician, employee, and patient-related information. This position also provides a variety of record keeping and clerical services in support of the Medical Group Practice Management Services as needed. This position may be required to work on weekends, extended hours, and float to any clinic site, including travel clinics, based on operational needs to provide staffing support services as needed. Performs other related duties and tasks as assigned by Supervisor or designee within the required timeframe.
This position is supervised by the Clinic Administrative Director, or its designee.
MINIMUM QUALIFICATION REQUIREMENTS
To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience are credited based on a 40-hours.
Education: High School or GED preferred.
Licensure: Valid motor vehicle operator’s license preferred.
Clerical Experience: One-half (1/2) year progressively responsible work experience which involved in performing a variety of standard clerical work such as typing of correspondence, reports and other materials, and which demonstrated knowledge of English grammar; spelling, arithmetic; common office appliance and equipment; and the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Experience in a hospital/clinic setting preferred.
Specialized Clerical Experience: Two (2) years of progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc.
Supervisory Experience or Supervisory Aptitude: Demonstration of supervisory aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
KNOWLEDGE & ABILITIES REQUIRED
Keyboarding/Computer Skill Requirement: Keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications at least 40 net words per minute.
WORKING CONDITIONS & PHYSICAL REQUIREMENTS
Must be physically able to perform, efficiently and effectively, the essential duties of the position which typically require the ability to read without strain printed material the size of typewritten characters, glasses permitted, and the ability to hear the conversational voice, with or without a hearing aid, or the ability to compensate satisfactorily.
Light physical effort (lift/carry up to 25 lbs.)
Near acuity: ability to see clearly at 20 inches or less.
Mental/Emotional Requirements: All applicants must possess emotional and mental stability appropriate to the job duties and responsibilities and working conditions.
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