PURCHASING TECHNICIAN II #59439 (KAUAI-KR446)

JOB DESCRIPTION

DATE POSTED: February 23, 2024

POSITION TITLE: PURCHASING TECHNICIAN II (REGIONAL)

STATUS: Permanent | Full-Time (1.0 FTE)

SALARY: $3,589 per month | SR13 | BU03

LOCATION: This is a regional position located in the Materials Management department of the HHSC Kaua’i Region. The Kaua’i Region, consists of Kaua’i Veterans Memorial Hospital (KVMH), Samuel Mahelona Memorial Hospital (SMMH), and Kaua’i Region Clinics of the Hawai’i Health Systems Corporation (HHSC), a public benefit corporation of the State of Hawai’i.  

The Materials Management department assures adequate provisioning of supplies, equipment, material, services, and maintenance, including extensive procurement, contracting, and purchasing functions for the Kaua’i Region.

JOB FUNCTIONS: We are currently seeking for a dynamic, fast-paced individual to join our ‘ohana as the Purchasing Technician II. This role offers an exciting opportunity to contribute to our organization’s success by assisting with procurement activities and ensuring the smooth operation of our supply chain. As the Purchasing Technician II, you will play a vital role in purchasing a wide variety of goods, equipment, supplies, materials, etc. for the Kaua’i Region, where the nature of the purchases made requires the substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases; will certify or verify the receipt of the purchased items and follow up on problems with orders, such as shortages, overages, damages, or items that do not meet specifications and obtain credit memoranda or other restitution form the vendor; checking and verifying invoices, re-computing extensions, verifying discounts, shipping costs, etc.; and any other duties as assigned. 

We are seeking someone who is highly motivated, proactive, and thrives in a deadline-driven environment. The ideal candidate will have excellent communication skills and the ability to work effectively both independently and as part of our team. 

As this position is located in offices, warehouses, and both large and small storerooms, travel is required, on a regular basis to and from different facilities within the region (KVMH, SMMH, or the Kaua’i Region Clinics) on a daily basis as directed. This position reports to the Contracts Manager II, position no. 59600, or its designee.

MINIMUM QUALIFICATION REQUIREMENTS 

To qualify, you must meet all of the following requirements.  Please note that unless specifically indicated, the required education and experience are credited based on a 40-hour workweek. All applicants are required to provide evidence of all applicable education, licenses, and certifications. 

Education:  High school diploma or equivalent preferred.

Licensure: Valid, current State of Hawai’i driver’s license is required.

Certifications: None required.

Experiences:

General  Clerical Experience: Two (2) years of responsible work experience which demonstrates the ability to request information from others and to explain procedural requirements orally and in writing and which demonstrates experience in preparing and submitting requisitions for purchasing where the work involves all aspects of the following; gathering information regarding the desired product and alternatives by gathering brochures and discussing requirements with requestors and vendors; obtaining information regarding prices and/or obtaining quotations; writing up the requisition for submittal for purchasing and which demonstrates an understanding of purchasing policies, procedures, and requirements.

Specialized Experience: One (1) year of responsible work experience in the purchasing of supplies, materials, equipment, and/or services which demonstrates a knowledge of the methods and procedures of purchasing and which provides familiarity with regular business and trade practices in buying and selling, such as selling terms, conditions, discounts, delivery schedule, packing, packing practices, various commercial sources of supply and compare prices for a variety of goods and/or services. The experience must further have demonstrated the ability to use purchasing reference materials and to work effectively with requestors in clarifying and identifying the nature of goods and/or services required. Regarding vendors, to explain and clarify purchasing requirements and practices and to solve problems.

Select Certification: Of the one (1) year responsible work experience, one (1) year in Materials Management or Central Supply in a healthcare setting is preferred.

Supervisory Aptitude: For some Purchasing Technician II positions, applicants must possess Supervisory Aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, previous work experience in a position that demonstrates or performs supervisory functions or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

DESIRED SKILLS & ABILITIES

Knowledge of: Requirements for written request for quotes and formally advertised sealed bid procedures; good knowledge of the legal aspects of purchasing; for some positions, good knowledge of inventory recordkeeping and/or supply storage and distribution principles, practices and procedures; and/or basic understanding of supervisory principles and practices.

Ability to: Discern critical factors in commodities and purchases in order to verify and reissue Invitations for Bids or to prepare written requests for quotes for complex or technical commodities etc.; prepare correspondence; some positions need the ability to supervise the work of others.

HEALTH & PHYSICAL REQUIREMENTS

Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation.

Physical Requirements: Frequent lifting and carrying of up to 50 pounds, manual dexterity, and mobility; field of vision; ability to see peripherally; temperature changes: variations in temperature from hot to cold; noise to cause distraction; may be exposed to infections and contagious diseases, i.e., TB, AIDS, and Hepatitis B viruses. May be subject to disgruntled or hostile and upset customers, vendors and personnel, etc. under all conditions and circumstances.

May be subject to the handling of and exposure to hazardous chemicals; subject to many interruptions and individuals who want answers immediately. Must have the ability to communicate tactfully and listen carefully. Communicates with nurses, vendors, suppliers, and corporate personnel.

*CB

To apply for this job email your details to cguirao@hhsc.org